Repository Policies

Metadata Policy

For information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
   a. The OAI Identifier or a link to the original metadata record are given.
   b. Multimedia University (MMU) Institutional Repository is mentioned
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

For full-text and other full data items

1. Anyone may access most of the items free of charge however access to some of the fulltext items is controlled.
2. Copies of full items generally can be:
   a. reproduced, displayed or performed
   b. for personal research or study, educational or not-for-profit purpose without prior permission or charge.
   provided:
   a. the authors, title and full bibliographic citations details are given
   b. a hyperlink and/or URL are given for the original metadata page
   c. the content is not changed in any way
3. Full items must not be harvested by robots.
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. Some full items are individually tagged with different rights permissions and conditions.
6. This repository is not the publisher; it is merely the online archive.
7. Mention of Multimedia University (MMU) Institutional Repository is appreciated but not mandatory.

Content Policy

For types of document & data set held

1. This is an institutional or departmental repository.
2. Subject Specialities: Multidisciplinary
3. MMU Institutional Repository material is restricted to;
   a. Journal articles
   b. Bibliographic references
   c. Conference and workshop papers
   d. Theses and dissertations
   e. Unpublished reports and working papers
   f. Books, chapters and sections
   g. Selected news, speeches
   h. Creative works ( paintings, sculptures, scripts, films etc.)
   i. Other selected publications related to organization
4. Deposited items may include:
   a. submitted versions (as sent to journals for peer-review)
   b. accepted versions (author's final peer-reviewed drafts)
   c. published versions (publisher-created files)
5. Principal Languages: English & Malay

Submission Policy

Concerning depositors, quality & copyright

1. Items may only be deposited by academic staff and employees of the institution.
2. Eligible depositors must deposit bibliographic metadata for all their publications.
3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of MMU Institutional Repository, valid layout and format.
4. The validity and authenticity of the content of submissions is the sole responsibility of the authors/depositors.
5. No embargo policy defined.
6. If MMU Institutional Repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. No retention period defined.
2. MMU Digital Repository will try to ensure continued readability and accessibility.
   a. It may not be possible to guarantee the readability of some unusual file formats.
   b. Items will be migrated to new file formats where necessary.
3. MMU Institutional Repository regularly backs up its files according to current best practice.
4. Items may be removed from MMU Institutional Repository at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
   a. Journal publishers' rules
   b. Proven copyright violation or plagiarism
   c. Legal requirements and proven violations
   d. National Security
   e. Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained indefinitely.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with: a link to a replacement version, where available
9. The metadata of withdrawn items will not be searchable.
10. Changes to deposited items are not permitted.
11. Items are allocated a checksum to facilitate the detection of alterations.
12. In the event of MMU Institutional Repository being closed down, the database will be transferred to another appropriate archive.