Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items
  1. Access to some or all full items is controlled.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • for personal research or study, educational, not-for-profit, or commercial purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. Some full items are individually tagged with different rights permissions and conditions.
  5. This repository is not the publisher; it is merely the online archive.
  6. Mention of SHDL@MMU Digital Repository is appreciated but not mandatory.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. SHDL@MMU Digital Repository holds all types of materials.
  3. Deposited items may include:
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by accredited members of the organisation, or their delegated agents.
  2. Eligible depositors must deposit bibliographic metadata for all their publications.
  3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of SHDL@MMU Digital Repository, valid layout & format, and the exclusion of spam
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items may not be deposited until any publishers' or funders' embargo period has expired.
  6. If SHDL@MMU Digital Repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. SHDL@MMU Digital Repository will try to ensure continued readability and accessibility.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. SHDL@MMU Digital Repository regularly backs up its files according to current best practice.
  4. Items may not normally be removed from SHDL@MMU Digital Repository.
  5. Acceptable reasons for withdrawal include:
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  6. Withdrawn items are not deleted per se, but are removed from public view.
  7. Withdrawn items' identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
  9. The metadata of withdrawn items will not be searchable.
  10. Changes to deposited items are not permitted.
  11. Items are allocated a checksum to facilitate the detection of alterations.
  12. In the event of SHDL@MMU Digital Repository being closed down, the database will be transferred to another appropriate archive.